Vehicle Registration & Administration Clerk

About the Role

The Vehicle Registration & Administration Clerk reports to the Group Administration Manager at a busy dealership in Blacktown. The role is responsible for ensuring all vehicle registrations, CTP processing, and related documentation are completed accurately and on time. It supports the Sales team by meeting delivery deadlines and maintaining compliance with RMS requirements.

Key Responsibilities

• Process all vehicle registrations and CTP (new, used & demo vehicles).

• Prepare and lodge Notice of Disposals, plate changes, and transfer documentation.

• Ensure compliance with RMS requirements and company policies.

• Manage daily creation of Repair Orders (ROs) and Purchase Orders (POs).

• Maintain accurate internal logs and registration records.

• Coordinate with Pre-Delivery and Sales teams to ensure smooth vehicle handovers.

• Order and manage number plates, ensuring security and stock control.

• Maintain Police Book records and ensure documentation accuracy.

• Assist with deal processing and month-end deadlines.

• File and maintain documentation in accordance with RMS and company standards.

• Provide backup support to Reception when required.

Essential Skills

• Strong knowledge of RMS processes and compliance requirements.

• Exceptional attention to detail and accuracy.

• Ability to manage high volumes and work to strict deadlines.

• Strong organisational and time management skills.

• Professional written and verbal communication skills.

• Intermediate computer skills.

Desirable Experience

• Previous experience in automotive registration administration.

Key Behaviours

• Detail-oriented.

• Organised.

• Process-driven.

• Reliable.

• Accurate.

• Deadline-focused.

Industry Experience

• Automotive / Car Dealership.

Technical Requirements:

• Equipment is self-provided

  Computer:

• RAM: 8GB

• CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• HDD/SDD: 512 GB

• Operating System: Windows 11 Home or Pro

  Accessories:

• Power Backup: Powestation, Powerbank, UPS, etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset + Web Cam

  Internet:

• Internet Speed: 40-50 Mbps minimum badnwidth speed for both Download and Uploads.

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract).

• Annual Trip – connect with the broader Wingman community in person.

• Dedicated Support Contact (CSM) – someone to help you succeed and stay connected.

• Access to a Network – collaborate with fellow contractors and onshore specialists.

• Opportunities to Upskill – optional sessions, peer learning, and developmental pathways.

• More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads.

• High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments.

• Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes.

• Advisory Support – HR, Tax, and setup guidance available to make contracting seamless.

• 100% Work-From-Home Contracts – all engagements designed for remote delivery.

Pre-engagement requirements for Independent Contractors:

• BIR as you are a contractor (Required to submit any contributions required by the government.)

• NBI or Police Clearance

• Any Government-issued ID

Benefits:

• Company events

• Opportunities for promotion

• Promotion to permanent employee

• Work from home