Executive Assistant - gwe4h

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the Director
Manage inbox correspondence, scheduling, and follow‑ups
Prepare documents, reports, and internal communications
Coordinate meetings, calendars, and key deadlines
Maintain organised digital filing systems and records
Handle confidential information with discretion and professionalism
Microsoft Office (Advanced)

Create, edit, and format documents in Microsoft Word
Build and maintain spreadsheets in Microsoft Excel
Prepare professional presentations in Microsoft PowerPoint
Confidently manage files, folders, and workflows within Microsoft ecosystems
Canva & Design Support

Create and update branded documents, presentations, and assets using Canva
Ensure all materials align with brand guidelines and visual standards
Assist with presentation decks, internal resources, and marketing collateral
General Business Support

Support operational tasks as required by the Director

Technical Requirements:

• Equipment is self-provided

Computer:

• RAM: 8GB

• CPU/Processor: Intel Core i5 or AMD Ryzen 5 (12th generation or newest)

• HDD/SDD: 512 GB

• Operating System: Windows 11 Home or Pro

Accessories:

• Power Backup: Power station, Power bank, UPS, etc.

• Extra Display: Secondary/External Monitor

• Audio & Video: Noise-Cancelling Headset + Web Cam

Internet:

• Internet Speed: 40-50 Mbps minimum bandwidth speed for both Download and Upload

Contractor Perks & Rewards:

• 20 Paid Time Off

• Referral Bonus - 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract)

• Annual Trip – connect with the broader Wingman community in person

• Dedicated Support Contract (CSM) – someone to help you succeed and stay connected

• Access to a Network – collaborate with fellow contractors and onshore specialists

• Opportunities to Upskill – optional sessions, peer learning, and developmental pathways

• More Work, More Opportunity – potential for additional contractors, Statements of Work, or expanded workloads

• High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments

• Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes

• Advisory support – HR, Tax, and setup guidance available to make contracting seamless

• 100% Work-From-Home Contracts – all engagements designed for remote delivery

Pre-engagement requirements for Independent Contractors:

• BIR as you are a contractor (Required to submit any contributions required by the government)

• NBI or Police Clearance

• Any Government-issued ID